HVAC-R Service Software
Manage maintenance contracts, seasonal scheduling, and refrigerant tracking for HVAC and refrigeration businesses.
Common Challenges in HVAC-R Service
Sound familiar? You're not alone.
Seasonal scheduling chaos
Scrambling during peak seasons because you don't have visibility into upcoming maintenance contracts.
Lost maintenance contracts
Customers fall through the cracks because there's no system to track contract renewals and due dates.
No refrigerant tracking
EPA compliance requires tracking refrigerant usage, but paper records make audits stressful.
Repeat service on problem units
Technicians keep going back to the same equipment without visibility into its repair history.
Dispatching inefficiencies
Routing technicians inefficiently because you can't see all jobs on a map or calendar.
Missed warranty claims
Paying for repairs that should be covered because no one tracked the equipment warranty dates.
How Equipify Solves It for HVAC-R
Purpose-built features for your industry.
Seasonal PM Scheduling
Schedule spring and fall maintenance visits automatically. See all upcoming work in one calendar view.
Contract Management
Track maintenance agreements, renewals, and SLA terms. Never miss a contract expiration.
Refrigerant Logging
Digital refrigerant tracking logs attached to equipment records for EPA compliance.
Proactive Alerts
Get notified before maintenance is due, warranties expire, or contracts need renewal.
Warranty Tracking
Know exactly which units are under warranty. Flag covered repairs before dispatching.
Repeat Repair Detection
Identify problem equipment with recurring issues. Recommend replacements proactively.
Key Features for Your Business
Everything you need to run a more efficient operation.
Equipment Registry
Track every HVAC unit with model info, refrigerant type, install dates, and service history.
Learn moreMaintenance Plans
Set up seasonal maintenance schedules with automatic work order generation.
Learn moreWork Orders
Create, assign, and track service calls with complete equipment context.
Learn moreBusiness Dashboard
Track revenue, open jobs, contract renewals, and technician productivity.
Learn moreHVAC-R Workflow
How It Works for Your Business
Import customers and equipment
Load your customer list and their HVAC units with model info and contract details.
Set up maintenance schedules
Configure spring/fall PM schedules and contract-based service intervals.
Dispatch and complete work
Assign technicians, track job progress, and log refrigerant usage digitally.
Grow recurring revenue
Use alerts to sell maintenance contracts and capture warranty upsells.
See Equipify.ai in Action
A modern platform designed for how service companies actually work.
Select “HVAC-R” During Signup
Equipify automatically configures your workspace with industry-specific settings.
Ready to Modernize Your HVAC-R Business?
Join hundreds of service companies already using Equipify.ai to capture more revenue and run more efficiently.