Warranty Tracking & Alerts
Expiring warranties are your highest-conversion sales opportunity — and most service businesses miss them entirely. Equipify.ai tracks every warranty date and alerts you before coverage lapses, so you can protect customers and turn expirations into new service contracts.
Warranty Expirations Are Silently Costing You
Every missed expiration is a customer who buys a service plan from your competitor — or no one — because you never reached out.
Warranty dates buried in paperwork or forgotten entirely
Repairs performed without checking warranty coverage
No alerts when warranties are about to expire
Missed opportunities to sell extended coverage or service plans
Customers upset when warranty claims could have been made
No visibility into which equipment is still under warranty
Turn Warranties Into Revenue Opportunities
Track coverage, get alerts, and reach out before warranties expire.
Warranty Date Tracking
Record warranty start and end dates for every piece of equipment. See coverage status at a glance.
Expiration Alerts
Get notified 30, 60, or 90 days before warranties expire. Take action while coverage is still active.
Covered Repair Visibility
Instantly see if a repair should be covered under warranty. Avoid billing customers for covered work.
Claim History
Track warranty claims for each piece of equipment. Document what was covered and when.
Customer Communication
Reach out to customers proactively about expiring warranties. Offer extended coverage or service plans.
Revenue Opportunities
Turn expiring warranties into service contract sales. Capture recurring revenue before coverage lapses.
The Revenue in Your Expiring Warranties
Every 19 expiring warranties represents a significant service plan sales opportunity — if you know about them in time.
$28K+
Avg. service plan revenue per 19 alerts
Converting expiring warranties to service contracts at $1,500/unit adds up fast
2× Higher
Conversion rate vs. cold outreach
Warranty expiration is a natural trigger — customers are already thinking about next-step coverage
Zero
Disputed warranty bills
Knowing coverage status before invoicing eliminates billing disputes and customer friction
5 min
To review all expiring warranties
The dashboard shows every upcoming expiration in a single sorted list — ready to act on
See Warranty Alerts in Action
Complete visibility into equipment warranty status.
Expiring Warranties
19 within 30 daysCarrier 50XC 5-Ton RTU
Acme Manufacturing
May 15, 2026
13 days
Lennox XC21 Heat Pump
Metro Office Park
May 22, 2026
20 days
Trane XR15 Split System
Downtown Dental
May 28, 2026
26 days
Daikin DZ18TC
Riverside Clinic
Jun 5, 2026
34 days
Opportunity Value
$28,500
If converted to service plans
Average $1,500/unit annually
Equipify.ai vs. Spreadsheets & Generic Tools
Generic software makes you work around it. Equipify is built for warranty management.
AI Built Into Warranty Tracking
Not a bolt-on. AI is woven into how this feature works — surfacing insights, automating follow-ups, and helping you act faster.
Proactive service plan offer drafts
When a warranty hits the 60-day alert window, AI drafts a personalized service plan proposal email for your review — referencing the customer's equipment, coverage gap, and suggested plan tier.
Batch opportunity scoring
AI ranks expiring warranty accounts by estimated conversion value, equipment age, and service history — so you work the highest-value opportunities first.
Repair coverage pre-check
When a work order is created for equipment still under warranty, AI flags the coverage automatically and suggests the technician document the issue for a potential warranty claim.
How Service Teams Use Warranty Alerts
Across industries, the same pattern plays out — better data leads to better service and more revenue.
Track 5-year equipment warranties across your commercial customer base. When a rooftop unit is 60 days from expiring, reach out with a service plan offer before coverage lapses.
Manage OEM warranty periods for biomedical devices. Document warranty claims and know instantly whether a repair is billable or covered — before the technician starts work.
Alert restaurant customers when equipment warranties are expiring. Convert them to PM agreements before a covered issue becomes a break-fix emergency at full labor rate.
Track manufacturer warranties across all mechanical systems in a building portfolio. Avoid paying for repairs that should be covered — and capture service plan upsells before the window closes.
Log manufacturer warranty periods for switchgear, panels, and control systems. Flag warranty-covered repair calls before the invoice is generated to avoid billing disputes.
Track both manufacturer and extended warranty coverage for every appliance you service. Know what is covered before the technician arrives to avoid customer billing surprises.
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Frequently Asked Questions
You can configure alerts at 30, 60, and 90 days before expiration. Alerts appear on your dashboard and can also be set to notify you by email.
Related Features
Discover how other Equipify modules work together to streamline your operations.
Stop Letting Warranties Expire Unnoticed
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